Progressing Pride in Pembrokeshire Project

 Introduction
Pembrokeshire Pride is committed to protecting and respecting your privacy. This privacy notice explains how we collect, use, and protect your personal data when you participate in the Progressing Pride in Pembrokeshire survey, which is part of our efforts to represent and amplify the voices of the LGBTQ+ and allied communities of Pembrokeshire.

The data we gather will be used to inform an art exhibition aimed at highlighting the voices of Queer Pembrokeshire and will not be used to identify individuals. We value your participation and want to ensure you are fully informed of how your data will be managed.

1. What Data We Collect
We will collect data through a survey which will gather demographic and community-based information, as well as responses relating to your experiences and views as part of the LGBTQ+ and allied communities in Pembrokeshire. The survey may include questions about:

• Gender identity, sexual orientation, and other related aspects of your identity.
• Experiences of community and inclusion within Pembrokeshire.
• Your engagement with LGBTQ+ spaces, events, and initiatives.

2. Purpose of Data Collection
The data you provide will be used for the following purposes:

• To gather insights into the experiences of LGBTQ+ and allied communities in Pembrokeshire.
• To summarise the data into quantitative and qualitative statements for an art exhibition, which will highlight the voice of Queer Pembrokeshire.
• To inform fully consented workshops and the creation of artwork related to the exhibition.

3. Data Anonymity and Confidentiality
All responses to the survey will be anonymised and aggregated. No data will be identifiable, meaning that individual responses will not be linked back to you or any other person. The final exhibition will reflect trends and themes that emerge from the survey, without revealing personal information.

We will ensure that:

• No personal identifying information will be published or shared.
• All data will be kept confidential, and we will only share summarised results in the form of statistical statements.

4. Consent for Participation
By completing the survey, you are providing your consent for your data to be used for the purposes outlined in this privacy notice. Participation is entirely voluntary, and you can withdraw at any time without any impact on your rights or involvement in future Pembrokeshire Pride activities. Should you wish to withdraw your data, please contact us at [insert contact email/phone number], and we will ensure your data is removed.

5. Workshops and Art Creation
In addition to the survey, we will be holding fully consented workshops where participants can engage in discussions and creative activities related to LGBTQ+ themes and experiences in Pembrokeshire. Artwork created during these workshops will be incorporated into the exhibition. Any materials shared during these workshops will also be anonymised, with no personally identifiable information being included in the final exhibition.

6. Data Retention
We will retain your data only for as long as necessary to fulfill the purposes described in this privacy notice. Once the exhibition and related activities are complete, all survey data will be securely deleted or anonymised in accordance with our data retention policy.

7. Your Rights
You have several rights under data protection laws, including:

• The right to access the data we hold about you.
• The right to request corrections or updates to your data.
• The right to request the deletion of your data (subject to certain legal exceptions).

If you wish to exercise any of these rights, or if you have any questions about how your data is handled, please contact us using the details provided below.

8. Contact Information
If you have any questions about this privacy notice or how your data will be handled, please contact:

Pembrokeshire Pride
Email: hello@pembrokeshirepride.uk
Phone: 07581809357
Website: www.pembrokeshirepride.uk

9. Updates to This Privacy Notice
This privacy notice may be updated periodically. Any changes will be communicated to participants via the methods provided during the survey process.

By participating in the Progressing Pride in Pembrokeshire survey, you are agreeing to the collection and use of your data as outlined in this privacy notice.

This privacy notice should help ensure clarity about how participants’ data will be used, while aligning with best practices for transparency and consent in relation to data protection laws in the UK.